Office Administrator II

Requirements

Education:

Academic - Bachelor’s degree in Secretarial Studies, (Bachelor’s degree in Secretarial Studies, )

Academic - Bachelor’s degree in Public Relations, (Bachelor’s degree in Public Relations,)

Academic - Bachelor’s degree in Business Management, (Bachelor’s degree in Business Management,)

Academic - Bachelor’s degree in Business Administration (Bachelor’s degree in Business Administration)

Academic - or equivalent discipline (or equivalent discipline)

Academic - OTHER (Proficiency in computer applications. )

Job Responsibilities

Drafting responses to routine correspondences for the signature of the supervisors;

Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre’s mandate;

Participating in implementing departmental initiatives as per the work plans and programmes;

Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;

Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority’s memory;

Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;

Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;

Ensuring availability of stationery stock, equipment, and furniture in offices assigned;

Processing and maintain data and manage the e-office;

Handling protocols for executive visitors;

Updating the office diary and the travel itineraries for effective logistics planning;

Drafting periodic management reports and ensure timely submission.

Drafting responses to routine correspondences for the signature of the supervisors;

Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre’s mandate;

Participating in implementing departmental initiatives as per the work plans and programmes;

Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;

Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority’s memory;

Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;

Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;

Ensuring availability of stationery stock, equipment, and furniture in offices assigned;

Processing and maintain data and manage the e-office;

Handling protocols for executive visitors;

Updating the office diary and the travel itineraries for effective logistics planning;

Drafting periodic management reports and ensure timely submission.

go to method of application »

Minimum qualifications

BA/BSc/HND

How to apply

Use the link(s) below to apply on company website.

Financial Intelligence Officer II (Compliance and Regulation)

Financial Intelligence Officer II (Operational Analysis)

Financial Intelligence Officer II (Technical Capacity Development)

Financial Intelligence Officer II (Data Modelling & Analysis)

Information Communication Technology Officer II

Finance and Accounts Officer II

Internal Auditor II

Office Administrator II

Supply Chain Management Officer II

Senior- Planning Officer

Principal- Supply Chain Management

Principal Office Administrator

Assistant Director - Corporate Communications

Assistant Director - Digital Transformation & Information Systems

Assistant Director - Legal Services

Director - Compliance and Technical Capacity Development

Deputy Director - Operational Analysis

Deputy Director - Finance and Accounts

Deputy Director - External Relations

Principal - Human Resource Management and Administration

Principal - Security Services

https://www.myjobmag.co.ke/apply-now/1373432

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