Office Assistant - Kitui

Overview:

An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.

Key Responsibilities

Office & Administration Support

Ensure the office is clean, well-organized, and fully functional

In charge of office security, custodian of office keys

Provide support in organizing company events and activities

Provide Quality Customer Service to staff and walk-in guests

Support with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager e.g. booking of flights, taxis, and hotels for staff accommodation

Managing Courier Services - sending and receiving mail and parcels

Regular monitoring of relevant supplies to ensure no stockout.

Perform other administrative duties as assigned by management

Ensures that all incidents are reported

Petty Cash Management

Daily update of the petty cash tracker, receipts filed, both in soft and hard copies

Ensuring that office expenses are within budget

Ensure all spending is within the organization's policies

Ensuring there is no discrepancy between the cash at hand and the records

Weekly submission of spent petty cash

Timely request for petty cash replenishment

Procurement

Support local procurement in coordination with the OPM

Support with the sourcing of potential service providers as needed

Support the timely submission of vendor invoices and vendor payments as needed

Inventory management

Ensure asset trackers are up to date, and all assets are tagged and accounted for

Conduct monthly assets verification through physical stock count

Timely reporting of loss or damage of any of Give Directly’s property

Support the issuance, replacement, and clearance of field/office equipment to staff

Desired Qualifications

Minimum of a Diploma in Business Management, or a related field.

Minimum 1 year of experience in office management in a fast-paced environment.

Strong problem-solving and organizational skills.

Proficient in the Microsoft Office suite.

Deep familiarity with Kitui County

High integrity, empathy, and alignment with GiveDirectly’s values.

Excellent verbal and written communication skills.

Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality.

Fluency in Kamba is required.

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How to apply

Use the link(s) below to apply on company website.

Office Assistant - Kitui

Field Officer (Fixed Term Contract)

Senior Data Scientist, MNO Data

https://www.myjobmag.co.ke/apply-now/1375224

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