Secretary to the GM DW PAR

SERVICE DIMENSIONS

Provides high-level executive and administrative coordination to the GM and end-to-end operational support across the DW PAR Division, with visibility over competing priorities, commitments and deliverables. Acts as a key coordination interface between the GM’s office, DW PAR teams, senior management offices, support functions, partners, authorities, contractors and other external stakeholders.

Manages a broad and time-sensitive portfolio of executive correspondence, meetings, schedules, reports, submissions, travel arrangements and follow-up actions, requiring prioritisation, discretion and sound judgement.

Coordinates the timely consolidation, quality review and dissemination of divisional information used for management oversight, decision-making and reporting to the DW Assets Directorate.

Maintains control over confidential records, management documents and action trackers, ensuring accuracy, traceability, secure access, retention compliance and readiness for audit or review.

ACTIVITIES

Coordinate the GM’s executive office, proactively managing priorities, schedules, appointments, correspondence and follow-up actions to support timely leadership decisions.

Review, analyse and prioritise incoming memoranda, submissions, reports and requests; identify matters requiring escalation and route them appropriately while maintaining strict confidentiality.

Draft, quality-check and coordinate corporate letters, memoranda, approval notes and other executive documents, ensuring accuracy, completeness, proper authorisation, dispatch, filing and traceability.

Maintain an effective correspondence-control system, including chronological numbering, action tracking, document status monitoring and timely closure of outstanding matters.

Serve as the primary interface between the GM’s office, DW PAR teams, senior management offices and relevant internal and external stakeholders, ensuring professional and timely communication.

Plan and coordinate divisional meetings, workshops and leadership engagements; prepare schedules and materials, consolidate inputs, document key decisions and monitor agreed actions to completion.

Coordinate the weekly divisional reporting process, validate submissions for completeness and consistency, and produce consolidated management reports for internal circulation and contribution to the DW Assets Directorate.

Manage complex travel and mission logistics for the GM and designated team members, including approvals, transportation, security, accommodation, itinerary changes and post-travel expense reconciliation.

Administer divisional schedules and personnel-related records, including absence requests, weekend duty and other approved administrative arrangements, ensuring accuracy and timely updates.

Lead the coordination of office administration and shared resources, resolving operational issues and promoting efficient, respectful and collaborative ways of working across the team.

Act as focal point for facilities-management requests and incident reports relating to Eko Towers, tracking issues, escalating service gaps and following through to resolution.

Oversee electronic and physical records management, ensuring secure archiving, controlled access, reliable retrieval, retention compliance and readiness for audit or management review.

Monitor office-supply and consumables requirements, maintain appropriate inventory controls and coordinate replenishment to ensure business continuity and cost effectiveness.

Coordinate divisional events and key milestones, managing logistics, service providers and relevant approvals in accordance with Company requirements.

Provide guidance on administrative processes to team members, identify opportunities for process improvement and implement agreed measures that enhance control, responsiveness and service quality.

Undertake other responsibilities and special projects assigned by the GM, exercising appropriate authority, judgement and accountability within the role’s delegated mandate.

CONTEXT AND ENVIRONMENT

The role operates within a fast-paced, high-visibility executive environment, providing critical coordination support to the GM and the DW PAR Division across multiple priorities, deadlines and stakeholder commitments.

DW PAR activities are externally focused and involve regular engagement with partners, regulatory authorities, contractors, service providers and senior internal stakeholders, requiring diplomacy, professionalism and effective relationship management.

The position manages sensitive executive information, confidential correspondence and time-critical submissions; errors, delays or inappropriate disclosure may affect management decisions, stakeholder confidence, regulatory relationships and the Company’s reputation.

Activities are performed within a stringent governance and control framework encompassing Company rules, ethics, anti-corruption requirements, information security, records retention, procurement controls, HSE expectations and applicable legislation.

The role requires resilience, adaptability and sustained attention to detail, including responsiveness to urgent executive requests, changing schedules and exceptional business demands beyond routine office hour when necessary.

HSE CONTENT

Familiarize self with COMPANY emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.

Be in constant alignment with H3SE Company rules, procedures, instructions and applicable legislation

Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the job.

Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans

ACCOUNTABILITIES

Ensure 100% compliance to Company rules

Ensure appropriate confidentiality and professionalism in all matters and tasks performed.

Support the team in full administrative capacity to achieve overall team objectives.

QUALIFICATIONS / EXPERIENCE REQUIRED

HND/bachelor’s degree Secretarial Studies/Administration

7 years’ experience in related tasks

Good computer skills

Strong organizational skills, excellent spoken and written communications skills and good team spirit

Working knowledge of SAP.

go to method of application »

Minimum qualifications

BA/BSc/HND

How to apply

Use the link(s) below to apply on company website.

Relief Secretary

Expat Admin Officer

Policy, Audit and CMS Officer

Digital Officer

Web and Digital Communications Officer

HR Job Analyst

Learning &Officer

Learning & Development Officer

CSR Communication and Reporting Officer

Secretary to the GM CSR

Secretary to the GM DW PAR

HRIS Support Engineer

https://www.myjobmag.com/apply-now/1376390

Similar open roles

• Support OfficerGreenbox Facilities Limited · Abuja
• Office AssistantCitylink Homes · Lagos
• School SecretaryOmolayo Schools · Ogun
• Personal Assistant / SecretaryElectro-Sun Global Services LTD · Abuja
• Personal Assistant (Music)Whip Smart Service Providers Limited · Lagos
• Local Government InspectorKatsina State Ministries, Departments, and Agencies (MDAs) Recruitment 2026 · Katsina