Senior HR Officer - Maternity Cover

Job Highlight:

As the Senior Human Resources Officer - Maternity Cover, you will provide seamless HR operational support to WRI staff and managers. You will support the delivery of core People & Culture services, including HR administration, recruitment coordination, onboarding, employee lifecycle support, HR policy guidance, employee relations, and Workday data management. This six-month role requires a detail oriented, discreet, and service-driven HR professional who can work independently, collaborate across a regional and global matrix, and maintain accurate HR information and processes during the maternity cover period.

You will report to the Senior Regional People & Culture Manager, WRI Africa.

What you will do:

HR Operations and Administration (45%)

Provide day-to-day HR administration, including employee records, personnel files, leave administration, benefits coordination, and contract documentation.

Prepare employment contracts, contract extensions, offer letters, promotion letters, confirmation letters, and other HR correspondence as required.

Coordinate onboarding, changes, transfers, contract renewals, and offboarding documentation in line with WRI policies and country-specific requirements.

Liaise with medical, pension, benefits, legal, consultant, and Employer of Record partners where applicable, ensuring timely follow-up and accurate documentation.

Maintain confidentiality and ensure accurate, complete, and up-to-date HR documentation.

Serve as the focal point for Workday-related employee lifecycle processes, including new hires, job changes, transfers, compensation updates, contract changes, terminations, and employee data corrections.

Maintain accurate HR data in Workday and ensure transactions are completed on time, routed correctly for approvals, and aligned with internal HR processes.

Regional Coordination and Stakeholder Support (30%)

Collaborate effectively with regional People & Culture colleagues, Operations, Finance, Talent Acquisition, global HR teams, and country teams.

Support remote and multi-country HR service delivery, ensuring consistent communication and timely follow-up with stakeholders.

Contribute to continuous improvement of HR processes, tools, templates, and documentation during the maternity cover period.

HR Policies, Compliance and Employee Relations (15%)

Provide first-line guidance to employees and managers on HR policies, procedures, benefits, leave, and employee lifecycle processes.

Support the implementation and communication of HR policies and procedures.

Support employee relations matters by providing timely, accurate, and confidential HR support, escalating complex cases appropriately.

Monitor contract, probation, leave, and compliance timelines and support follow-up actions with managers and employees.

Support alignment with applicable labor laws and internal policies across the supported countries.

Talent Acquisition and Onboarding (10%)

Support recruitment processes for Kenya roles, including job posting coordination, candidate screening, interview scheduling, documentation, reference checks, and offer preparation.

Work closely with the Talent Acquisition team and hiring managers to ensure timely recruitment processes and a positive candidate experience.

Coordinate new hire onboarding, orientation logistics, HR policy briefings, documentation, and system updates.

Support internship hiring processes.

What you will need:

Education: You have completed a bachelor's degree in HR, business or non-profit management, public administration, or related field with HR qualification at a diploma level or a professional HR qualification

Experience: You have 5+ years of relevant professional experience working in Human Resources administrative roles, ideally within an international non-profit matrixed organization.

Experience in the development of HR related new systems and policies to improve efficiency and effectiveness

Experience in HRIS systems preferably WorkDay

Strong familiarity with labor laws especially for Kenya

Ability to handle confidential information discretely

Proficient in Microsoft Office (Word, Excel, Access, PowerPoint)

Experience working with proprietary software applications

Minimum qualifications

BA/BSc/HND , Diploma , Professional Certificate

How to apply

Interested and qualified? Go to World Resources Institute (WRI) on wri.wd501.myworkdayjobs.com to apply

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