Assistant Director, Administration, KMFRI Grade 4

Reference: KMF/EX/ADVT/AD-ADMIN/5

Job description

Coordinating implementation of administrative policies and procedures and in security, records management and transport;

Conducting disaster management and emergency response activities;

Coordinating identification of obsolete assets and managing the disposal process;

Managing the services in administration including fleet management, registry operations, asset maintenance and security services;

Planning and coordinating office accommodation;

Overseeing cleaning services in the Institute;

Implementing administrative policies and procedures in security, records management and transport;

Undertaking surveys to ensure adequate provision of office equipment and supplies;

Receiving and handling staff requests for transport services and office accommodation;

Managing telephone, registry and security services;

Managing office bills and utilities;

Coordinating and managing outsourced services of the Institute; and

Implementing quality management system procedures in the department for conformity and efficiency.

Person specification

For appointment to this grade, an officer must have:

Cumulative service period of twelve (12) years' relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position in the public service or private sector;

Bachelor's degree in any of the following disciplines: Public Administration, Business Administration, Human Resource Management, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution;

Master's degree in any of the following disciplines: Public Administration, Business Administration, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution;

Kenya Certificate of Secondary Education (KCSE) with a mean grade C+ (Plus) or its equivalent from a recognized institution;

Membership to a relevant professional body in good standing where applicable;

Leadership course certificate lasting not less than four (4) weeks from a recognized institution;

Proficiency in computer applications;

Demonstrated results in work performance; and

Fulfilment of the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.

Key competencies and skills

Strategic and innovative thinking;

Mentoring, coaching and leadership skills;

Good interpersonal and negotiation skills;

Organization skills;

Strong communication and reporting skills;

Problem solving skills;

Analytical skills; and

Conflict resolution skills.

Remuneration and benefits

Basic salary scale: KShs. 148,634 – KShs. 193,225 P.M.

House allowance: KShs. 50,000 P.M.

Commuter allowance: KShs. 17,000 P.M.

Annual leave allowance: KShs. 20,000 P.A.

Medical cover and other allowances: As provided by KMFRI

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Minimum qualifications

BA/BSc/HND , KCSE , MBA/MSc/MA

How to apply

The detailed job descriptions, person specifications and other requirements are accessible on KMFRI's official recruitment portal (https://careers.kmfri.go.ke/). Interested and qualified applicants are requested to submit their applications online through the recruitment portal. Applications should be received on or before 30 November 2026, 23:59 hrs (EAT).

Notes

Successful candidates, in compliance with Chapter Six of the Constitution, will be required to present originals of the following documents:

Certificate of Good Conduct from the Directorate of Criminal Investigations

Clearance/Compliance Certificate from the Higher Education Loans Board (HELB)

Tax Compliance Certificate from the Kenya Revenue Authority

Clearance from the Ethics and Anti-Corruption Commission (EACC)

Clearance from a recognized Credit Reference Bureau (CRB)

Only shortlisted candidates will be contacted and shall be required to produce originals of their National Identity Card, academic and professional certificates during the interviews.

Shortlisted candidates will be invited for an oral and practical interview.

Any canvassing will lead to automatic disqualification.

Hard copy applications will not be accepted.

KMFRI is an equal opportunity employer committed to diversity. Persons living with disability, women, youth and those from marginalized areas are encouraged to apply.

Interested and qualified? Go to Kenya Marine and Fisheries Research Institute (KMFRI) on careers.kmfri.go.ke to apply

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