Senior Office Administrator

Job Specifications

The duties and responsibilities will entail:

Taking oral dictation;

Using e-office to research and process data;

Attending to visitors/clients;

Handling telephone calls;

Handling customer inquiries and complaints; coordinating schedules of meetings and appointments;

Coordinating travel arrangements;

Ensuring security of office records, equipment and documents including classified materials;

Ensuring security, integrity and confidentiality of information;

Maintaining an up to date filing system in the office;

Preparing responses to routine correspondence;

Overseeing office protocol and etiquette;

Guiding and supervising other office administrative services personnel;

Maintaining office diary, appointments and travel itineraries;

Coordinating schedules of meetings;

Monitoring procedures for record keeping of correspondence and file movements

Supervising office cleanliness; and

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Membership to a relevant professional body and in good standing where applicable;

Person Specifications

Three (3) years’ cumulative relevant work experience at the grade of Office Administrator or in a comparable position.

Bachelor Degree in Secretarial Studies from a recognized institution.

OR

Bachelors of Business and Office Management from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution.

OR

Bachelors Degree in Social Sciences from a recognized institution plus a Diploma in Secretarial Studies from a recognized institution.

Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution.

Proficiency in computer applications.

Competencies and skills

Communication skills

Interpersonal skills

Report writing skills

Presentation skills

go to method of application »

Minimum qualifications

BA/BSc/HND , Diploma

How to apply

Use the link(s) below to apply on company website.

Assistant Director, Supervision - 2 Posts

Senior Risk Management Quality Assurance Officer

Supply Chain Management Officer

Senior Supply Chain Management Officer

Internal Auditor

Customer Care Assistant III - 2 Posts

Customer Care Assistant II - 2 Posts

Customer Care Assistant I - 2 Posts

Corporate Communication and Public Relations Officer

Senior Customer Care Assistant

Assistant Director, CC PR

Information Communication Technology Officer

Accountant

Records Assistant II

Records Assistant I

Security Officer

Office Administrator

Senior Office Administrator

Principal Administration Officer

Senior Human Resource Management Officer

Assistant Director, Human Resource Management

Planning Officer

https://www.myjobmag.co.ke/apply-now/1383409

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