Executive Assistant to the Managing Director (MD)

Role Overview

We are seeking a highly experienced and proactive Executive Assistant to the Managing Director (MD) who brings deep, hands-on experience supporting C-suite executives.

This role goes beyond basic administrative support.

The ideal candidate is a strategic partner, highly organized, detail-oriented, and capable of managing the MD’s priorities, time, and communication with professionalism and discretion.

Key Responsibilities

Provide high-level executive support to the Managing Director, ensuring seamless day-to-day operations

Manage complex calendars, scheduling, and coordination of meetings across internal and external stakeholders

Act as a gatekeeper and liaison between the MD and key stakeholders (internal teams, clients, partners)

Prepare meeting materials, reports, presentations, and briefing notes for executive engagements

Handle sensitive and confidential information with the highest level of discretion

Coordinate travel arrangements, itineraries, and logistics for business trips

Track key action items and follow-ups to ensure timely execution of priorities

Support in organizing executive meetings, board meetings, and leadership sessions

Assist with correspondence, emails, and communication on behalf of the MD when required

Anticipate needs and proactively resolve issues before they arise

Requirements

3+ years of experience as an Executive/Personal Assistant supporting C-suite executives (CEO, MD, COO, etc.)

Strong understanding of executive-level support and business operations

Proven ability to manage high-pressure, fast-paced environments

Excellent organizational and time management skills with strong attention to detail

Strong written and verbal communication skills

High level of professionalism, discretion, and emotional intelligence

Ability to multitask, prioritize, and manage competing demands effectively

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong problem-solving skills and a proactive mindset

What We’re Looking For:

Someone who understands the rhythm and demands of supporting a C-suite executive

A highly dependable and resourceful individual who can be trusted with critical tasks

A calm, composed professional who can operate effectively under pressure

Someone who doesn’t wait for instructions—but anticipates needs and takes initiative

Strong stakeholder management and interpersonal skills

Nice to Have:

Experience supporting a Managing Director or CEO in a corporate or fast-paced environment

Exposure to board-level coordination and executive reporting.

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How to apply

Send CV to: hiring@strivolabs.com

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