Admin - Pharmaceutical

Job Role

The Administrator – Pharmaceutical is responsible for coordinating administrative operations within the pharmaceutical environment, ensuring compliance with regulatory requirements, supporting inventory and documentation processes, and facilitating efficient communication between internal departments, suppliers, healthcare stakeholders, and regulatory bodies. The role supports operational excellence and compliance while ensuring effective office administration.

PURPOSE OF THE ROLE

Support efficient pharmaceutical administrative operations.

Maintain accurate operational and compliance documentation.

Assist in inventory, procurement, and supplier coordination activities.

Support regulatory and quality assurance requirements.

Improve operational efficiency and administrative controls.

Ensure effective communication between internal and external stakeholders.

DUTIES AND RESPONSIBILITIES

Administrative Operations Support

Coordinate day-to-day administrative activities within the pharmaceutical business.

Manage office records, files, and operational documentation.

Prepare reports, correspondence, and administrative updates.

Support departmental scheduling and coordination activities.

Documentation & Regulatory Compliance

Maintain accurate compliance and pharmaceutical records.

Support preparation and filing of regulatory documentation.

Ensure documentation meets internal and regulatory standards.

Monitor renewal schedules for licenses and permits.

Inventory & Procurement Administration

Support inventory record management and stock documentation.

Coordinate purchase requisitions and supplier documentation.

Maintain procurement records and supplier databases.

Assist in tracking stock movement reports.

Stakeholder & Supplier Coordination

Liaise with suppliers, distributors, and service providers.

Support communication with healthcare facilities and relevant stakeholders.

Coordinate meetings, follow-ups, and documentation requirements.

Facilitate administrative support for operational teams.

Reporting & Record Management

Prepare weekly and monthly administrative reports.

Maintain confidential records and business documentation.

Support operational audits and internal reviews.

Ensure timely filing and retrieval of documents.

Process Improvement & Office Support

Assist in improving administrative processes and workflows.

Support implementation of company policies and procedures.

Monitor adherence to administrative controls.

Contribute to operational efficiency initiatives.

QUALIFICATIONS

Diploma or Bachelor’s Degree in Business Administration, Pharmaceutical Technology, Procurement, Supply Chain Management, Healthcare Administration, or related field.

Minimum 2–3 years’ experience in administration, healthcare, pharmaceutical, medical distribution, or related environments.

Knowledge of pharmaceutical operations and regulatory requirements will be an added advantage.

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Minimum qualifications

BA/BSc/HND , Diploma

How to apply

Use the link(s) below to apply on company website.

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https://www.myjobmag.co.ke/apply-now/1383643

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